Minutes of the Virtual Annual General Meeting of

Moor Park (1958) Ltd

Wednesday 31st March 2021

The meeting opened at 7.40 p.m. with a welcome from the Chairman, Max Mongia.

Q&A – Click Here

Chairman’s Speech

Neighbours

Welcome to the 2021 AGM of Moor Park (1958) Limited.  We had hoped to hold this meeting in person, but given the COVID-19 pandemic, that has not been possible.  Although not ideal, I would like to thank each of you for joining us today for this Zoom meeting and many thanks to Shafiq and family for their efforts in setting up this session.

It has been a privilege to serve as Chairman of the company for the past 5 years…5 years that have seen an inflection point for Moor Park Ltd.  We have transformed from a loosely organised group of volunteers to a structured, efficient and professional organisation – fit for the 21st century.

It has been a difficult decision to step down as Chairman this year but I believe it’s the right thing to do.  I have worked hard to modernise and professionalise the company, and now it’s time to hand over the reins to a passionate, talented and dedicated team of Directors, who can lead us into the future.

Today, on my final day as Chairman of the Company, I’d like to take a few moments to walk you through the journey we’ve taken over those five years. Historically, we had an Executive Board where

the Directors personally undertook the management of the estate, a full-time job, reliant on their passion and enthusiasm.  The organisation operated under Articles and Memoranda drafted in 1958, that were long out of date

Today, Moor Park (1958) Ltd has transformed to become a totally different organisation.  My approach to modernising the Company has had three strands:

Firstly, we professionalised the management of the estate and brought in a full-time Management Team with a clear mandate:

  • We upgraded computer systems and software
  • We digitised decades of files and records that had been stored in the Gate House
  • We invested in improved office space for our team and visitors.

Secondly, we reinvigorated the Board

  • Board roles are now advertised to all Members
  • We have brought in a new generation of young, talented individuals with valuable skillsets and experience

Finally, we have drafted new Articles and Memoranda

  • based on best practice for organisations like ours, which we will be asking you to review and ratify in the coming months

My team also inherited a number of long-standing challenges:

  • A legal dispute with an individual who had been parking an old ambulance all over the estate
  • Negotiation with Three Rivers District Council with respect to Parking Control and enforcement
  • Renegotiation of the Licence fees for Northwood Prep following its acquisition by MTS as the existing agreement was not enforceable:
    • They have paid two years of disputed arrears in full and are now paying a comparable sum to previous years through a new enforceable Licence Agreement.

I’m pleased to report that all of these issues have now been resolved.

At the same time, we continued to invest in our infrastructure, environment and security:

  • We upgraded traffic monitoring cameras and software
  • Updated street lamps
  • Completed a road re-surfacing programme that will see us through to 2030
  • Brought in a new Security Team.

We have also started a programme of definitive action to reduce the traffic trespassing on our
roads:

  • We are commissioning an intelligent traffic monitoring system with cameras and self-learning capability
  • We are exploring the legal actions we can take against persistent trespassers.

If you’d like more details, please refer to the Chairman’s Report in the Annual Report.

As the new team takes the reins, I’d like to take a moment to introduce you to these talented individuals:

Subhash Thakrar was recently appointed to the board to build relationships with London Transport and the Parish Council. He was Chair of the London Chamber of Commerce where he played a pivotal role in promoting London as a destination of choice for businesses and investors. Subhash is our Chairman elect, unanimously elected by the board of directors, in accordance with our constitution.

Devender Arora, our Finance Director, is an experienced chartered accountant operating his own practice.

Sunny Chadha, Director for Security, Traffic and Parking, operates a global food business and is an Old Boy of MTS

Pamela Leigh, recently appointed as External Communications Director, is an experienced Change Management Consultant in the Banking, Government and Medical sectors.

Gordan Mizner, responsible for the Estate’s roads, is an experienced Chief Executive and non-executive director in the Oil & Gas and not-for-profit sectors.

Shafiq Parwaz, our Director of Technology, is an expert in digital systems and fibre technology in both academic and commercial fields.

Jay Soneji, our Legal Director, is a Real Estate Partner at Sheridans where he specialises in commercial real estate.

Ronnie Walia, our HR Director, is a business consultant and property investor.

Elaine Tooke, jointly responsible for Planning, is a Chartered Surveyor with extensive commercial and residential planning experience and lectures at Oxford Brookes University.

Andrew Turner, responsible for shaping our approach to Planning and protecting our beautiful Conservation Area, is a Chartered Surveyor and a long-standing, trusted and valuable Board member.

We are lucky to have such a high calibre and experienced set of Directors, which would be the envy of many organisations!

  • Please remember they are volunteers and their roles are not easy
  • Please support them
  • Please get involved and offer your services if you have relevant skills or expertise.

We now have strong foundations for the future, a new company structure, an experienced Board and robust governance.

We have created a Company you can be proud of, that will maintain an environment you can be proud of and build a community you can be proud of.

Over the years, I’ve chaired many different organisations in the corporate and charitable world but this role has given me particular satisfaction – as it has been serving you, my friends and my neighbours.

I would like to thank a few people for their hard work:

  • The Management Team – Steve & Gill
  • Bill Metcalfe and Wyn Kudish for taking care of our trees and environment
  • Mike Peters for his help with difficult planning issues
  • My fellow Board members for all their support over the years.

I would also like to thank you, the Members, for giving me your trust and wish the company all the best for the future.

The formal agenda was then duly addressed as follows:

Number of Participants:  67

Proxies Registered: 46

Resolution 1

To approve the Minutes of the AGM held on 10 April 2019.

Total votes For: 93

Total votes Against: 2

Motion carried

 

Resolution 2a

To receive the Directors’ Report and the Accounts for the year ended 30th September 2019

Total Votes For: 98

Total Votes Against: 4

Motion carried

 

Resolution 2b

To receive the Directors’ Report and the Accounts for the year ended 30th September 2020

 

Total Votes For: 97

Total Votes Against: 4

Motion carried

 

Resolution 3

To re-appoint Leftley Rowe & Co who have agreed to continue to act as Auditors and to authorise the Directors to fix the remuneration of the Auditors

Total Votes For: 95

Total Votes Against: 2

Motion carried

 

Resolution 4

Mr Shafiq Parwaz, Mr Ravinder Walia, Mr Andrew Turner and Mr Surinder Mongia plus Mr Jay Soneji, Mrs Elaine Tooke, Mr Sundeep Chadha and Mr Devender Arora retire by rotation.  Seven of these Directors offer themselves for re-election.

 

Resolution 4a

To re-elect as a Director, Mr Shafiq Parwaz

Total Votes For: 94

Total Votes Against: 3

Motion – Elected

 

Resolution 4b

To re-elect as a Director, Mr Ravinder Walia

Total Votes For: 98

Total Votes Against: 1

Motion – Elected

 

Resolution 4c – To re-elect as a Director, Mr Andrew Turner

Total Votes For: 96

Total Votes Against: 0

Motion – Elected

 

Resolution 4d – To re-elect as a Director, Mr Jay Soneji

Total Votes For: 95

Total Votes Against: 2

Motion – Elected

 

Resolution 4e – To re-elect as a Director, Mrs Elaine Tooke

Total Votes For: 97

Total Votes Against: 1

Motion – Elected

 

Resolution 4f – To re-elect as a Director, Mr Sundeep Chadha

 

Total Votes For: 93

Total Votes Against: 6

Motion – Elected

 

Resolution 4g – To re-elect as a Director, Mr Devender Arora

 

Total Votes For: 92

Total Votes Against: 4

Motion – Elected

 

Election of Subhash Thakrar, who was co-opted to the Board on 15 April 2020

Introduction by Subhash

I have lived in Astons Road for 7 years and am a Chartered Accountant by profession, working as a Senior Partner for a firm of Chartered Accountants in the City.  I have chaired the London Chamber of Commerce and sit on Boards of various other companies and charities.  I look forward to the opportunity of serving our Estate and adding value, not just for myself but for all of us.  I look forward to working with the other Board members.

Resolution 5

To elect as a Director, Mr Subhash Thakrar, who was co-opted to the Board on 15 April 2020.

Total Votes For: 89

Total Votes Against: 6

Motion – Elected

 

Election of Mrs Pamela Leigh, who was co-opted to the Board on 20 May 2020

Introduction by Pamela

I have been a Change Management Consultant for 30 years facilitating modernisation programmes and relocation programmes for organisations in three different sectors.  As director, I would be delighted to work with external communication initiatives to try to increase the relationship between residents and the Board, opening transparency, focus groups and new methods of updating information on a regular basis. I have lived in Moor Park for 15 years, my children went to Merchant Taylors’ School and I enjoy being part of our community and living in Moor Park.

 

Resolution 6

To elect as a Director, Mrs Pamela Leigh, who was co-opted to the Board on 20 May 2020

Total Votes For: 96

Total Votes Against: 5

Motion – Elected

 

The formal business ended at 8.20 p.m. An informal question and answer session followed.